Scantron Grading Instructions

Key Sheet Number 1 – DEPARTMENT SHEET

1. In the NAME area, enter the 4-character abbreviated name of the academic department. For instance, Political Science (POLS), or Accounting (ACCT).

scantron name

 

2. In the IDENTIFICATION Number area, enter the 3-digit numeric course number in columns A-C. Our current program only allows three (3) digits.  Any three (3) digits of your course number may be used.  For instance, for 2072Q, Quantitative Analysis in Political Science, one could use “207” in this field.

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3. In the IDENTIFICATION Number area, enter the 2-digit section number in columns D-E.

  • For exams sorted by section, enter “00”
  • For exams of a single section, enter the section number.

In our example below, the exam is for Section 02:

scantron section

 

4. In the IDENTIFICATION Number area, enter the number “1” in column J.

*Always enter a “1” in column J.

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5. In the SPECIAL CODES area, enter the VERSION NUMBER in column K.

  • For only one (1) version of an exam, enter a “1”.
  • For multiple versions of an exam, enter the total number of versions. The number must be between 2 and 5.  The SCANTRON grading program will only accept up to five versions of an exam.

In the example below, there is one (1) version of the exam:

 scantron version

 

You have now completed Key Sheet Number 1 – DEPARTMENT SHEET

 

 

 

Key Sheet Number 2 – INSTRUCTOR NET ID SHEET

1.  In the NAME area, enter the characters “NID” followed by a space, then the first three alphabetic characters of the instructor’s Net ID.  In the example below, the instructor’s NetID is “abc12345”.

scantron netid

  • Enter the numeric part of the instructor’s Net ID in columns B through F.  The numeric portion of the NetID must begin in column B at the bottom portion of the sheet in the IDENTIFICATION Number Area.

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  • Note: The numeric portion of the instructor’s NetID must begin in column B.
  • Below is the full-page view of the instructor’s NetID entry:

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2. In the IDENTIFICATION Number Area, always enter “2” in column J. This differentiates this Key Sheet Number 2 as the Instructor Net ID Sheet.

 

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You have now completed Key Sheet Number 2 – INSTRUCTOR NET ID SHEET

 

 

Key Sheet Number 3 – INSTRUCTOR/ANSWER SHEET

1.  In the NAME AREA, enter the instructor’s last name.

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2. In the IDENTIFICATION Number Area, always enter a “3” in column J. 

 scantron5

 

3. In the SPECIAL CODES Area, enter the VERSION NUMBER in column K. Enter a “1” if only one version is given.  If the instructor has multiple versions of an exam, a separate Answer Key Sheet must be completed out for each version, with the corresponding version number in column K.

Below is an example of one version:

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4. In the ANSWER AREA, fill in the correct answers. Instructors can leave questions blank. The ScanTron machine will not grade questions with no answers. Multiple answers for a single question will result in an error. Below is ONE VERSION, of a 10-question quiz in which number 6 is an essay question:

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Below is the full-page view of Key Sheet 3 – INSTRUCTOR ANSWER SHEET

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General Rules for Key Sheet 3:

  • Use column K to define the version of the exam/quiz. If there is only one version, enter a “1”. If there are multiple versions, each version must have a Key Sheet with the version number entered in column K.
  • Multiple Answers are not permitted, and will result in an error.
  • Blank questions are permitted, and will not be graded by the ScanTron program.

 

You have now completed Sheet 3 – INSTRUCTOR   ANSWER SHEET

 

 

 

Student Answer Sheet

1. In the NAME Area, enter the Students Name.

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2. In the IDENTIFICATION Number Area, enter the student’s 9-digit PeopleSoft number in columns A– I.

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3. In the SPECIAL Codes Area, enter the exam version number in column K.

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4. Fill in the Student Section Number in columns L and M.

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Note: When dropping exams off, Exams must be in an envelope addressed with the Professors’ name and U-Box of the department.

Exams are returned through Campus Mail the next working day.

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